October 6, 2023

NEW Civil Service Military Mailbox

Action Required: Share the following information with all human resources (HR) office employees.

Description: Effective October 5, 2023, all military-related payroll inquiries must be submitted to PPSDCSMilitary@sco.ca.gov. The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) has created the Civil Service Military mailbox to assist with technical questions that may include completion of the following:

  • STD. 674 Payment Request
  • STD. 674 Accounts Receivable
  • STD. 674 Transfer of Funds

For assistance on how to complete military payment request/adjustments/accounts receivables, please review Section G 500 of the Payroll Procedures Manual.

For policy reference, review Section 2118 of the CalHR Human Resources Manual.

For additional references, please see the Personnel Operations Manual.

Note: Any military-related payroll inquiries sent outside of PPSDCSMilitary@sco.ca.gov will no longer be monitored after October 1, 2023.

For all policy-related questions, including order entitlements, please have your designated Personnel Services Branch contact PSB@calhr.ca.gov.

Population Affected: All HR Offices

Contacts:

SCO Key Initiatives:

Websites:

Training Course Vacancy – Enroll Now!

Description: The Personnel and Payroll Services Division (PPSD), Statewide Training Program has course availability for the following classes and dates:

Course Number Course Name Session Dates # Vacancies
PPSD020 Virtual PAR Documentation 10/31 15
PPSD026 Virtual Corrective Actions 10/18-19 8
PPSD026 Virtual Corrective Actions 10/25-26 16
PPSD027 Virtual Fundamentals of Personnel: Qualifying Pay Periods, Sick Leave, and Vacation 10/12 7
PPSD027 Virtual Fundamentals of Personnel: Qualifying Pay Periods, Sick Leave, and Vacation 10/19 28
PPSD027 Virtual Fundamentals of Personnel: Qualifying Pay Periods, Sick Leave, and Vacation 10/26 25
PPSD027 Virtual Fundamentals of Personnel: Qualifying Pay Periods, Sick Leave, and Vacation 11/02 25
PPSD030 Introduction to Salary Determinations – Level I 10/09 30
PPSD030 Introduction to Salary Determinations – Level I 10/18 29
PPSD030 Introduction to Salary Determinations – Level I 10/25 29
PPSD030 Introduction to Salary Determinations – Level I 11/01 28

Please contact your department’s Training Coordinator for any cancellations or changes to your enrollment.

Training Coordinators can enroll employees in courses here.

Visit our eLearning page for additional learning opportunities here.

Please contact PPSDTraining@sco.ca.gov if you have any questions or feedback.

Population Affected: All HR Transaction Units

Contacts:

SCO Key Initiatives:

Websites:

Management Retrieval Information System Common Library Reports for Employee Compensation Adjustments-Item 9800

Action Required: Share the following information with all human resources (HR) office employees.

Description: Management Retrieval Information System (MIRS) Common Library Reports for Employee Compensation Adjustments-Item 9800.

Updated MIRS reports to generate health and dental counts for Department of Finance Budget Letter #23-23 Employee Compensation Adjustments-Item 9800, are now available. Confidential employees have been added to the count of excluded employees.

The reports can be found in the MIRS Common Library under the titles COM0022A, COM022B, COM022C, and COM022D. See report details below:

  • COM022A: Report that reflects the 7 month health counts for rank-and-file and excluded employees.
  • COM022B: Report that reflects the 12 month health counts for rank-and-file and excluded employees.
  • COM022C: Report that reflects the 7 month dental counts for rank-and-file (Non-CoBen & CoBen) and excluded employees.
  • COM022D: Report that reflects the 12 month dental counts for rank-and-file (Non-CoBen & CoBen) and excluded employees.

For instructions on copying the reports to your personal or department library, please refer to the Common Library Guide on page 195 in the MIRS Handbook.

If you have questions regarding this letter, please contact the MIRS Helpdesk at PPSDMIRS@sco.ca.gov.

Population Affected: All HR Offices

Contacts:

SCO Key Initiatives:

Websites: