October 27, 2021

New California Leave Accounting System (CLAS) eLearning Available

Action Required by Department: Share the following information with all departmental human resources (HR) office employees.

Description: The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) is excited to share the newest eLearning module for the California Leave Accounting System (CLAS). The “Job Aid Overview” presentation is available to view on the SCO

website, CLAS References page.

Please direct any questions to the CLAS Liaison at (916) 327-0756

Population Affected: All Human Resources Offices.

Contacts: 

Affordable Care Act (ACA) Email acasupport@sco.ca.gov

Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov

Cal Employee Connect Email connecthelp@sco.ca.gov

California Leave Accounting System (CLAS) Email Clas@sco.ca.gov

ConnectHR Email connecthrhelp@sco.ca.gov

CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov

HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov

Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov

Statewide Customer Contact Center (916) 372-7200

SCO Key Initiatives:

Cal Employee Connect Project

California State Payroll System Project

Payroll Warrant Reminders

Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees.

Description: See Payroll Warrant Reminders below:

Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.

Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.

Please do not release the November 2021 Payroll Warrants until November 1, 2021, as instructed by your Departmental Accounting Office.

Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.

When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.

The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and the Records Retention Handbook for more information.

Population Affected: All HR Offices and Accounting Offices