State and Local
State Departments
Human Resources
Library and Resources
Broadcast Email Archive 2021
November 18, 2021
November 18, 2021
Subject: Retired Annuitant Late Fee Notices
Action Required by Department: Share the following information with all human resources (HR) and accounting office employees.
Description: The State Controller’s Office (SCO) and California Public Employees' Retirement System (CalPERS) have received a high volume of inquiries from departments and campuses that have received Retired Annuitant Late Fee Notices for the September 2021 pay period, dated November 1, 2021. Retired Annuitant Late Fee Notices are generated when payroll for Retired Annuitants is posted to my|CalPERS past the payroll due date, which is 30 days following the end of the applicable pay period.
SCO submits a file at the conclusion of each pay period with payroll information for active Retired Annuitants, including those who didn’t have hours for that pay period, confirming that they have zero payroll. For the September 2021 pay period, SCO submitted the file on October 7, 2021. The payroll transactions were posted to my|CalPERS on November 12, 2021, which is past the due date of October 30, 2021. This caused the Retired Annuitant Late Fee Notices to automatically generate for the impacted Retired Annuitants.
SCO and CalPERS are collaborating to identify the root cause and a resolution. CalPERS is requesting that departments and campuses retain the letters but hold off on paying the invoice, pending a resolution. CalPERS will reverse any invoices that were issued in error. SCO will follow up with additional information as soon as it is available.
Please contact the Statewide Customer Contact Center at (916) 372-7200 with any questions.
Previous Communications on this Subject:
Circular Letter #200-049-21 (ca.gov): Retired Annuitant Late Enrollment and Payroll Reporting Fees
Contacts:
Affordable Care Act (ACA) Email acasupport@sco.ca.gov
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov
California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
ConnectHR Email connecthrhelp@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov
Statewide Customer Contact Center (916) 372-7200
SCO Key Initiatives:
Cal Employee Connect Project
California State Payroll System Project
Payroll Letter #21-018: MAXIMUM COMPENSATION LIMITS FOR CalPERS MEMBERS
Payroll Letter #21-018: MAXIMUM COMPENSATION LIMITS FOR CalPERS MEMBERS has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Payr/2021_p21-018.pdf.
Please direct your questions to the appropriate contact(s) listed in the Payroll Letter.
For your information, the State Human Resources Departments link on the SCO website offers various personnel/payroll related tools and resources. This information is located at: http://www.sco.ca.gov/ppsd_state_hr.html.
SCO Key Initiatives:
Cal Employee Connect Project
California State Payroll System Project