June 30, 2021
Payroll Warrant Reminders
Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees.
Description: See Payroll Warrant Reminders below:
Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.
Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.
Please do not release the July 2021 Payroll Warrants until June 30, 2021, as instructed by your Departmental Accounting Office.
Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.
When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.
The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and the Records Retention Handbook for more information.
Population Affected: All HR Offices and Accounting Offices
Contacts:
Statewide Customer Contact Center (916) 372-7200
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
SCO Key Initiatives:
Cal Employee Connect Project
California State Payroll System Project