Home State and Local State Departments Human Resources Library and Resources Broadcast Email Archive 2022 June 29, 2022

June 29, 2022

Payroll Warrant Reminders

Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees. 

Description: See Payroll Warrant Reminders below:  

• Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.   
• Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.  
• Please do not release the July 2022 Payroll Warrants until June 30, 2022, as instructed by your Departmental Accounting Office.  
• Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.  
• When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.  
• The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615, Records Retention Handbookmore information. 

Population Affected: All HR Offices and Accounting Offices  

Contacts:   

• Affordable Care Act (ACA) Email acasupport@sco.ca.gov
• Cal Employee Connect Email connecthelp@sco.ca.gov 
• Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
• California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
• ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
• ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
• CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
• HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
• Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov  
• Statewide Customer Contact Center (916) 372-7200  

SCO Key Initiatives:

• Cal Employee Connect Project
• California State Payroll System Project

Websites​:

• HR
• State Employees​