June 28, 2021

PPSD Register – June 2021

Action Required by Department: Share the following information with all departmental human resources (HR) office employees.

Description: The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) is excited to share the June 2021 edition of their monthly newsletter, The PPSD Register. This issue features an article on the electronic submission of direct deposit enrollment documents. The newsletter is published as another resource to support HR offices in meeting their employees' personnel and payroll needs.

Population Affected: All HR Offices

Contacts:

Statewide Customer Contact Center (916) 372-7200

HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov

CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov

Cal Employee Connect Email connecthelp@sco.ca.gov

Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov

SCO Key Initiatives:

Cal Employee Connect Project

California State Payroll System Project

Collective Bargaining Unit Changes Effective July 1, 2021

Action Required by Department: Share the following information with all departmental human resources (HR) employees.

Description: As the Personnel and Payroll Services Division (PPSD) continues to prepare for collective bargaining unit changes effective July 1, 2021, we have identified some areas that will help coordinate and collaborate the activities occurring in PPSD and the Departments.

Wherever possible, PPSD will use the mass update process to generate Employment History and/or Payroll transactions to reduce global operational workload impacts stemming from policy, legislation, and directives from control agencies, collective bargaining, and business system enhancements.

There are common exclusions in mass update criteria as well as several reasons why records fall out of the mass updates programs. In order to ensure that the mass update programs run as efficiently as possible in the month of July, please ensure that:

Individual Employment History records are as accurate as possible and all Personnel Action Request (PAR) transactions are up to date.
Any Personnel Action Request (PAR) transaction with an effective date of June 30 or prior should be processed prior to July 1, 2021.
Mass updates are expected to be complete by monthly cutoff in July, please refrain from keying transactions effective in July, unless they are permanent separation transactions.
Departments should refer to SCO Personnel and Payroll Letters and CalHR Pay Letters for specific instructions. These letters also indicate the specific day a mass update is scheduled to run and what Departments will be responsible for keying manually.

Population Affected: All HR Offices.