July 8, 2025

Preparation for Mass Updates Effective July 1, 2025

Action Required: Share the following information with all human resources (HR) office employees.

Description: In preparation for mass updates for bargaining contract implementation, please minimize manual keying of transactions by doing the following: 

  • Avoid keying non-critical Employment History/appointment-related transactions effective July 2, 2025, or later to minimize out-of-sequence transactions
  • Do not key 350 transactions with a July 1, 2025, effective date to ensure the mass update of applicable Personal Leave Program (PLP) transactions is successful
  • The State Controller’s Office will release Personnel Letters with specific information as contract implementation for specific bargaining units is authorized

Population Affected: All HR Offices

ConnectHR Dropdown Menu Update

Action Required: Share the following information with all human resources (HR) office employees.

Description: Effective immediately, the State Controller's Office (SCO), Personnel and Payroll Operations Bureau (PPOB) Civil Service (CS) Payroll Unit added the following workload description to the ConnectHR dropdown menu.

  • CS Payroll - STD. 674AR Separated Employee

Human Resources (HR) offices may upload a STD. 674 A/R form to expedite establishing accounts receivables (A/Rs) for payment types 0/3/4 and 5 ONLY, and employment history (PIMS) must reflect a permanent separation code. 

Please see the following reminders for HR Offices:

  • The State Controller’s Office recommends canceling direct deposits for all separated employees. This action will enable the agency’s ability to collect any outstanding overpayments from the employee’s final pay warrant and apply the monies towards outstanding A/R balances.
  • For assistance with A/R collections for separated employees please refer to the State Administrative Manual - Section 8293 for detailed information.
  • The CS Payroll Unit does not process STD. 674 A/R forms if the employee is on State Disability Insurance, Non-Industrial Disability Insurance, Paid Family Leave, Enhanced Non-Industrial Disability Insurance, or Industrial Disability Leave during a pay period. In such cases, it is necessary to upload the STD. 674 forms for payments, adjustment, and A/Rs to the Disability Unit.
  • An A/R cannot be collected while an employee is on leave of absence. You must wait until the employee returns from the temporary separation to collect outstanding A/Rs. Please review the Memorandum of Understanding for detailed information.

Please refer to the Payroll Procedures Manual, Section I 014, to determine when to use this dropdown and review the updated ConnectHR Directory description located on the SCO website.

Population Affected: All HR Office

Transaction Specialists' Educational Forum – August 2025 - Registration

Action Required by Department: Please share the following information with all human resources personnel, payroll, and benefits specialist staff.

Description: You are invited to the August 2025 Transaction Specialists’ Educational Forum (TSEF). See details below:

  • DATE: August 7, 2025
  • TIME: 9:00 AM to 11:30 AM
  • REGISTRATION: To attend this forum, please register here. You will receive a confirmation email with your meeting invitation to add to your calendar.
    • If you are unfamiliar with the Microsoft Teams platform you can access tutorials here or reach out to TSEF@sco.ca.gov with any questions you may have.

Personnel Letter #25-008 – Employment History Mass Update to Change Retirement Contribution Rates for Bargaining Units R12, R16 and R19 and R05, S05 and M05, or Other Exempt/Excluded Employees Tied to Bargaining Unit 5; Effective July 1, 2025

Action Required: Share the following information with all human resources (HR) office employees.

Description: Personnel Letter #25-008 – Employment History Mass Update to Change Retirement Contribution Rates for Bargaining Units R12, R16 and R19 and R05, S05 and M05, or Other Exempt/Excluded Employees Tied to Bargaining Unit 5; Effective July 1, 2025 is available on the State Controller’s Office website. 

Population Affected: ​All HR Offices​ 

Contacts: A list of contacts is provided in the letter for further assistance.