July 20, 2021

Payroll Letter #21-005: PAYMENT HISTORY REQUESTS

Payroll Letter #21-005: PAYMENT HISTORY REQUESTS has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Payr/2021_p21-005.pdf.

Please direct your questions to the appropriate contact(s) listed in the Payroll Letter. 

For your information, the State Human Resources Departments link on the SCO website offers various personnel/payroll related tools and resources. This information is located at: http://www.sco.ca.gov/ppsd_state_hr.html.

SCO Key Initiatives:  

Cal Employee Connect Project   

California State Payroll System Project 

Information for Employees Affected by the California Wildfires

Action Required by Department: Share the following information with employees affected by the California wildfires.

Description: See below useful information for employees affected by the California wildfires.

Direct Deposit

Encourage each employee who does not already have wages directly deposited into their bank account to complete the Direct Deposit Enrollment Authorization Form STD 699, write “Wildfire” at the top of the form, and submit it to their Human Resources (HR) Office.

To ensure priority processing, the HR Office should email the form to the State Controller's Office (SCO) at PPSDTempOps@sco.ca.gov. However, agencies on ConnectHR with file upload capability should follow ConnectHR procedures. For more information, contact the SCO Personnel and Payroll Services Division (PPSD) Direct Deposit Team at ppsddirectdeposit@sco.ca.gov or phone (916) 372-7200, option 1.

Reminder: SCO does not impose restrictions on leave balances or time worked in order to qualify for direct deposit.

Copies of Warrants and W-2s

As employees relocate, they may need quick access to duplicate paystubs and Form W2s. Please encourage employees to register for Cal Employee Connect (CEC). CEC will give them quick access to view and print warrants and Form W2s.

Request For Duplicate Controller’s Warrant/Stop Payment

If an employee’s State of California warrant was lost, destroyed, or never received, departments/campuses can submit the Request for Duplicate Controller’s Warrant/Stop Payment STD 435 form to SCO. To expedite handling of the STD 435, HR staff must write “Wildfire” at the top of the STD 435 and email the form to DISBSTD435Covid19@sco.ca.gov. Agencies can call (916) 445-7789 for warrant inquiry questions.

Population Affected: All HR Offices

Contacts: 

Statewide Customer Contact Center (916) 372-7200

HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov

CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov

Cal Employee Connect Email connecthelp@sco.ca.gov

Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov

 SCO Key Initiatives:  

Cal Employee Connect Project 

California State Payroll System Project 

PPSD Register – July 2021

Action Required by Department: Share the following information with all departmental human resources (HR) office employees.

Description: The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) is excited to share the July 2021 edition of their monthly newsletter, The PPSD Register. This issue features Cal Employee Connect and ConnectHR’s new file upload feature. The newsletter is published as another resource to support HR offices in meeting their employees' personnel and payroll needs.

Population Affected:  All HR Offices 

Contacts: 

Statewide Customer Contact Center (916) 372-7200

HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov

CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov

Cal Employee Connect Email connecthelp@sco.ca.gov

Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
 
SCO Key Initiatives:  

Cal Employee Connect Project 

California State Payroll System Project

Resumption of Employee Share Contributions for Other Post-Employment Benefits and Increase in Contribution Rates Effective July 1, 2021

Action Required by Department: Share the following information with all human resources (HR) office employees.

Description: Effective July 1, 2021, the employee share portion for Other Post-Employment Benefits (OPEB) Retiree Health contribution will resume for Bargaining Unit (BU) 01, BU02, BU03, BU04, BU06, BU07, BU08, BU09, BU10, BU11, BU12, BU13, BU14, BU15, BU16, BU17, BU18, BU19, BU20, and BU21; the OPEB contribution for BU05 will change from a percentage of base pay to a percentage of pensionable compensation. In accordance with the CalHR directive, the employee share OPEB Retiree Health contribution will resume for eligible employees in Excluded or Exempt positions not tied to a specific BU.

Additionally, OPEB prefunding contribution rates are modified for BU05, BU10, BU12, and BU18 effective July 1, 2021.

The first deduction with OPEB employee share contribution will be based on payments issued for the June pay period and will be withheld from the July 2021 pay period.

Note for BU05: Employee and Employer OPEB contribution shares for BU05 will resume on July 1, 2021.

BU/EE Group

Pre-Tax

Ded-Org

Post-Tax

Ded–Org

BU05

354 - 097

354- 098

The Payroll Procedures Manual (PPM) Section B will be updated to reflect the new deduction-organization code.

CalHR policy for specific information regarding eligibility and policy details will be revised at a later date.

For specific information regarding contribution rates for BUs, please refer to the Memoranda of Understanding.

Information regarding contribution rates for Excluded or Exempt positions not tied to a specific BU, will be published by the CalHR at a later date.

Reference: Payroll Letter #21-008 (to be published on 07/21/21).

Population Affected: All HR Offices

Contacts:   

Statewide Customer Contact Center (916) 372-7200  

HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 

CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 

Cal Employee Connect Email connecthelp@sco.ca.gov 

Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov 
  
SCO Key Initiatives:   

Cal Employee Connect Project  

California State Payroll System Project 

Personnel Letter #21-016: EMPLOYMENT HISTORY MASS UPDATE TO CHANGE RETIREMENT CONTRIBUTION RATES FOR BARGAINING UNITS 5 AND 9; EFFECTIVE JULY 1, 2021

Personnel Letter #21-016: EMPLOYMENT HISTORY MASS UPDATE TO CHANGE RETIREMENT CONTRIBUTION RATES FOR BARGAINING UNITS 5 AND 9; EFFECTIVE JULY 1, 2021 has been published on the State Controller's Office (SCO) website located

at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Pers/2021_e21-016.pdf.

Please direct your questions to the appropriate contact(s) listed in the Personnel Letter. 

SCO Key Initiatives:  

Cal Employee Connect Project 

California State Payroll System Project 

Payroll Letter #21-006: 2021/2022 RETIREMENT EMPLOYER CONTRIBUTIONS

Payroll Letter #21-006: 2021/2022 RETIREMENT EMPLOYER CONTRIBUTIONS has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Payr/2021_p21-006.pdf.

Please direct your questions to the appropriate contact(s) listed in the Payroll Letter. 

SCO Key Initiatives:  

Cal Employee Connect Project   

California State Payroll System Project 

Payroll Letter #21-007: 1959 SURVIVOR BENEFIT PROGRAM, 5TH LEVEL DEDUCTION

Payroll Letter #21-007: 1959 SURVIVOR BENEFIT PROGRAM, 5TH LEVEL DEDUCTION has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Payr/2021_p21-007.pdf.

Please direct your questions to the appropriate contact(s) listed in the Payroll Letter. 

SCO Key Initiatives:  

Cal Employee Connect Project   

California State Payroll System Project 