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Broadcast Email Archive 2022
January 28, 2022
January 28, 2022
PPSD Register – January 2022
Action Required by Department: Share the following information with all departmental human resources (HR) office employees.
Description: The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) is excited to share the January 2022 edition of their monthly newsletter, The PPSD Register. This issue features articles regarding March 2022 Dependent Eligibility Verification, W-2 Wage and Tax Statement Mailings, 2022 Fiscal Year-End Processing and an update from the California State Payroll System Project. The newsletter is published as another resource to support HR offices in meeting their employees' personnel and payroll needs.
Population Affected: All HR Offices
Contacts:
- Affordable Care Act (ACA) Email acasupport@sco.ca.gov
- Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
- Cal Employee Connect Email connecthelp@sco.ca.gov
- California Leave Accounting System (CLAS) Email: Clas@sco.ca.gov
- ConnectHR Email: connecthrhelp@sco.ca.gov
- CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
- HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
- Management Information Retrieval System (MIRS) Email PPSDmirs@sco.ca.gov
- Statewide Customer Contact Center (916) 372-7200
SCO Key Initiatives:
Websites:
Mobius View to Replace Document Direct
Both the Document Direct and Mobius View systems will be available until March 1, 2022 to allow users time to familiarize themselves with the new tool. On March 1, 2022 Document Direct will be decommissioned and will no longer be available.
Current users of Document Direct can begin using Mobius View immediately using the link here: https://mobiusview.sco.ca.gov/mobius/view
Additional information about Mobius View including Frequently Asked Questions, Quick Start documents, and Help contacts can be found using the link here: https://mobiusview.sco.ca.gov/INFO
Population Affected: All Human Resources and Accounting Offices.
Contacts:
- Affordable Care Act (ACA) Email acasupport@sco.ca.gov
- Cal Employee Connect Email connecthelp@sco.ca.gov
- Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
- California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
- ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
- ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
- CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
- HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
- Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov
- Statewide Customer Contact Center (916) 372-7200
SCO Key Initiatives:
Websites:
Payroll Warrant Reminders
Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees.
Description: See Payroll Warrant Reminders below:
- Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.
- Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.
- Please do not release the February 2022 Payroll Warrants until January 31, 2022, as instructed by your Departmental Accounting Office.
- Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.
- When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.
The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and the Records Retention Handbook more information.
Population Affected: All HR Offices and Accounting Offices
Contacts:
- Affordable Care Act (ACA) Email acasupport@sco.ca.gov
- Cal Employee Connect Email connecthelp@sco.ca.gov
- Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
- California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
- ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
- ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
- CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
- HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
- Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov
- Statewide Customer Contact Center (916) 372-7200
SCO Key Initiatives:
Websites:
Extended Keying Calendar – February 2022
Action Required by Department: Share the following information with all human resources (HR) office employees.
Description: The State Controller's Office (SCO) has posted the Extended Keying Calendar for February 2022.
Population Affected: All HR Offices
Contacts:
- Affordable Care Act (ACA) Email acasupport@sco.ca.gov
- Cal Employee Connect Email connecthelp@sco.ca.gov
- Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
- California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
- ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
- ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
- CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
- HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
- Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov
- Statewide Customer Contact Center (916) 372-7200
SCO Key Initiatives:
Websites: