January 21, 2026

CalHR General Classification Consolidation - Effective January 1, 2026

Action Required: Share the following information with all human resources (HR) office employees.

Description: The State Controller’s Office (SCO) encountered issues with the mass update for the CalHR General Classification Consolidation, effective January 1, 2026, and it will not be processed prior to Payroll Cutoff. The State Controller’s Office is working through the issues and will process the mass update as soon as possible.

Departments will be responsible for keying the following transactions for eligible employees, effective January 1, 2026:

  1. A02 transaction for nonpermanent employees including:
  • Temporary Appointment
  • Limited Term Appointments
  • Retired Annuitants
  • Emergency Appointments
  1. Employees in Excluded Ranges – Movement between excluded ranges is subject to California Code of Regulations, title 2, section 427 and transactions should be processed as follows:              

Example: Employee is in the Associate Governmental Program Analyst classification (5393) Range L. This class is consolidating into classification Analyst II (5393) Range L.

Departments are responsible for keying the following:

  • A 335 transaction to return incumbent to the appropriate status range for their current classification.
  • An A20 transaction to reallocate incumbents from the status range(s) of existing classification to the status range(s) of new classification and apply the range differential.
  • A 335 transaction to place incumbents in the appropriate excluded alternate range of the new classifications and to apply the applicable salary rule based on the range differential between the status range and excluded range.
  1. 120 transactions for employees who may have been placed in a duplicate position number as a result of the mass update. Departments should run a Management Information Retrieval System report to identify affected employees.
  2. A20 transaction for employees in the Field Examiner III, Agricultural Labor Relations Board classification (9520) and provide a Range Differential as listed in  CalHR Pay Letter #26-02.
  3. A20 for any Rank and File employee in a classification that is moving from a class with no range or a range in current classification to a new range in new classification.

Example: Employee is in the Associate Risk Analyst classification (4658) which has no current range. This class is consolidating into classification Analyst II (5393) Range A.

Departments are responsible for keying the following:

  • An A20 transaction (to put the employee in the new classification to the status range)
  • A 335 transaction to place the employee in the appropriate range of the new classification

Population Affected: All HR Offices