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Broadcast Email Archive 2021
February 26, 2021
February 26, 2021
Personnel Letter #21-005: VERIFICATION OF EMPLOYEES IDENTIFIED AS NONRESIDENT ALIENS
Personnel Letter #21-005: VERIFICATION OF EMPLOYEES IDENTIFIED AS NONRESIDENT ALIENS has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Pers/2021_e21-005.pdf.
Please direct your questions to the appropriate contact(s) listed in the Personnel Letter.
For your information, the State Human Resources Departments link on the SCO website offers various personnel/payroll related tools and resources. This information is located at: http://www.sco.ca.gov/ppsd_state_hr.html.
SCO Key Initiatives:
Cal Employee Connect Project
CalATERS Replacement Project
California State Payroll System Project
PPSD Register – February 2021
Action Required by Department: Share the following information with all departmental human resources (HR) office employees.
Description: The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) is excited to share the February 2021 edition of their monthly newsletter, The PPSD Register. This issue features Verification of Nonresident Alien Employees and Duplicate W-2 Wage and Tax Statements. The newsletter is published as another resource to support HR offices in meeting their employees' personnel and payroll needs.
Population Affected: All HR Offices
Contacts:
Statewide Customer Contact Center (916) 372-7200
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
SCO Key Initiatives:
Cal Employee Connect Project
CalATERS Replacement Project
California State Payroll System Project
Payroll Warrant Reminders
Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees.
Description: See Payroll Warrant Reminders below:
Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.
Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.
Please do not release the February 2021 Payroll Warrants until March 01, 2021, as instructed by your Departmental Accounting Office.
Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.
When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.
The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and the Records Retention Handbook for more information.
Population Affected: All HR Offices and Accounting Offices
Contacts:
Statewide Customer Contact Center (916) 372-7200
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
CORRECTION: Extended Keying – March 2021
Action Required by Department: Share the following information with all human resources (HR) office employees.
Description: The State Controller's Office (SCO) is extending the keying hours for March 2021. This is in response to the COVID-19 emergency, which may have resulted in workforce changes in departments. Please view the Extended Keying Calendar for the most up to date information.
Population Affected: All Human Resources (HR) Offices.
Contacts:
Statewide Customer Contact Center (916) 372-7200
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
SCO Key Initiatives:
Cal Employee Connect Project
CalATERS Replacement Project
California State Payroll System Project
Extended Keying – February 2021
Action Required by Department: Share the following information with all human resources (HR) office employees.
Description: The State Controller's Office (SCO) is extending the keying hours for February 2021. This is in response to the COVID-19 emergency, which may have resulted in workforce changes in departments. Please view the Extended Keying Calendar for the most up to date information.
Population Affected: All Human Resources (HR) Offices.
Contacts:
Statewide Customer Contact Center (916) 372-7200
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
SCO Key Initiatives:
Cal Employee Connect Project
CalATERS Replacement Project
California State Payroll System Project