December 30, 2021

Temporary Cancellation of Default Student Loan Garnishments Update

Action Required by Department:    Share the following information with all human resources (HR) office employees. 
 
Description: On December 22, 2021, the United States (U.S.) Secretary of Education extended the suspension period through May 1, 2022, for U.S. Department of Education owned student loans. This extension results in a temporary cancellation of default student loan garnishments. The State Controller's Office (SCO) will issue a new Payroll Letter with instructions for reestablishing the garnishments before the May 2022 pay period.
 
Population Affected: All HR Offices.
 
Contacts:   
Affordable Care Act (ACA) Email acasupport@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov 
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
California Leave Accounting System (CLAS) Email Clas@sco.ca.gov 
ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov

ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov  
Statewide Customer Contact Center (916) 372-7200  
 
SCO Key Initiatives: 
Cal Employee Connect Project
California State Payroll System Project
 
Websites:
HR 
State Employees

Payroll Warrant Reminders

Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees. 
 
Description: See Payroll Warrant Reminders below:  
 
Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.   
Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.  
Please do not release the January 2022 Payroll Warrants until December 31, 2021, as instructed by your Departmental Accounting Office.  
Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.  
When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.  
The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and the Records Retention Handbook for more information. 
 
Population Affected: All HR Offices and Accounting Offices  
 
Contacts:   
Affordable Care Act (ACA) Email acasupport@sco.ca.gov
Cal Employee Connect Email connecthelp@sco.ca.gov 
Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
California Leave Accounting System (CLAS) Email Clas@sco.ca.gov 
ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov  
Statewide Customer Contact Center (916) 372-7200  
 
SCO Key Initiatives: 
Cal Employee Connect Project
California State Payroll System Project
 
Websites:
HR 
State Employees