December 15, 2021

Uniform State Payroll System Access – December 15, 2021

Action Required by Department: Share the following information with all human resources (HR) office employees.

Description: On December 15, 2021, from 11:45 AM to 1 PM, the State Controller's Office (SCO) Production Operations (PO) team will run the payroll mid-month business process. This requires SCO to remove all access to the Uniform State Payroll System (USPS) HIST and POIS transactions. Normal operation will be restored at 1 PM.

If you have any questions, please contact Production Operations at (916) 322-8132.

Population Affected: All HR Offices

Contacts: 

Affordable Care Act (ACA) Email acasupport@sco.ca.gov

Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov

Cal Employee Connect Email connecthelp@sco.ca.gov

California Leave Accounting System (CLAS) Email Clas@sco.ca.gov

ConnectHR Email connecthrhelp@sco.ca.gov

CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov

HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov

Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov

Statewide Customer Contact Center (916) 372-7200

SCO Key Initiatives:

Cal Employee Connect Project

California State Payroll System Project

CORRECTION: Employment History Mass Update to Change Retirement Contribution Rate for Bargaining Unit 18; Effective July 1, 2021

Action Required by Department: Share the following information with all human resources (HR) and accounting office employees.

Description: Effective July 1, 2021, Safety, Tier 1 retirement members in Bargaining Unit 18 will receive a change to their employee retirement contribution rate from 11.0% to 11.5%. The State Controller's Office (SCO) processed an Employment History (EH) mass update on December 14, 2021 to implement the retirement rate changes effective July 1, 2021 for eligible employees. The 505 transaction will reflect the employee retirement contribution rates for impacted employees. A Personnel Letter will be forthcoming.

Mass Update Exceptions - Departments must identify and manually process the 505 transactions for out of sequence employees, as applicable. For example, employees with an EH record reflecting an out-of-sequence status (i.e., the effective date on the most current transactions is after July 1, 2021), must be processed manually. In order to assist departments in identifying these employees, SCO will provide a ViewDirect report. A subsequent Personnel Letter will be released when this report is available, by approximately January 1, 2022. The Personnel and Payroll Services Division (PPSD) may also assist with out of sequence transactions as needed. The PPSD is unable to update the EH records to reflect the new rates when the employee is off pay status

(e.g., on a leave of absence, or an Appointment Expiration Date prior to July 1, 2021). These employees’ Item 505 – Account Code field must be updated by the appointing agency once their appointment is extended or the employee returns to active pay status following a leave of absence. Although Item 505 is not a required field when returning an employee to pay status, the account code must be entered on the Payroll Action Request (PAR) in order to reflect the new retirement rate on the employee’s record. If the account code is not entered, the retirement contribution will be withheld at the incorrect rate and will require future adjustments.

Retirement Account Codes Effective July 1, 2021:

From Retirement Account Code CD to SC
From Retirement Account Code CF to SC
From Retirement Account Code CK to SC
From Retirement Account Code CP to SC
From Retirement Account Code CS to SC
From Retirement Account Code CV to SC
From Retirement Account Code C9 to SC
From Retirement Account Code CL to SB
From Retirement Account Code 1C to 7J
From Retirement Account Code 1D to 7J
From Retirement Account Code 1F to 7J
From Retirement Account Code 1J to 7J
From Retirement Account Code 1K to 7J
From Retirement Account Code 1P to 7J
From Retirement Account Code 1S to 7J
From Retirement Account Code 1E to 7B
From Retirement Account Code 1L to 7B
From Retirement Account Code 1R to 7B

Contacts:    

Affordable Care Act (ACA) Email acasupport@sco.ca.gov

Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov

Cal Employee Connect Email connecthelp@sco.ca.gov 

California Leave Accounting System (CLAS) Email: Clas@sco.ca.gov

ConnectHR Email: connecthrhelp@sco.ca.gov

CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 

HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 

Management Information Retrieval System (MIRS) Email PPSDmirs@sco.ca.gov

Statewide Customer Contact Center (916) 372-7200  

SCO Key Initiatives:

Cal Employee Connect Project

California State Payroll System Project

Payroll Letter #21-022: DISTRIBUTION AND BILLING OF 2021 FORM W-2 WAGE AND TAX STATEMENT

Payroll Letter #21-022: DISTRIBUTION AND BILLING OF 2021 FORM W-2 WAGE AND TAX STATEMENT has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by

clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Payr/2021_p21-022.pdf.

Please direct your questions to the appropriate contact(s) listed in the Payroll Letter. 

For your information, the State Human Resources Departments link on the SCO website offers various personnel/payroll related tools and resources. This information is located at: http://www.sco.ca.gov/ppsd_state_hr.html.

SCO Key Initiatives:  

Cal Employee Connect Project   

California State Payroll System Project 

Personnel Letter #21-021: EMPLOYMENT HISTORY MASS UPDATE TO CHANGE RETIREMENT CONTRIBUTION RATE FOR BARGAINING UNIT 18; EFFECTIVE JULY 1, 2021

Personnel Letter #21-021: EMPLOYMENT HISTORY MASS UPDATE TO CHANGE RETIREMENT CONTRIBUTION RATE FOR BARGAINING UNIT 18; EFFECTIVE JULY 1, 2021 has been published on the State Controller's Office (SCO) website

located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Pers/2021_e21-021.pdf.

Please direct your questions to the appropriate contact(s) listed in the Personnel Letter. 

SCO Key Initiatives:  

Cal Employee Connect Project   

California State Payroll System Project