Home State and Local State Departments Human Resources Library and Resources Broadcast Email Archive 2022 August 30, 2022

August 30, 2022

UPDATE: Personnel Letter #21-008 - Employment History Requests

Action Required by Department: Share the following information with all human resource (HR) office employees.

Description: The State Controller’s Office, Personnel and Payroll Services Division has updated Personnel Letter #21-008 - Employment History Requests to reflect a new contact number. For questions regarding Employment History Requests, please contact the Division Document Coordination Unit via phone at (916) 322-8141.

Population Affected: All HR Offices

Contacts:    

• Affordable Care Act (ACA) Email acasupport@sco.ca.gov
• Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
• Cal Employee Connect Email connecthelp@sco.ca.gov 
• California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
• ConnectHR Email connecthrhelp@sco.ca.gov
• CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov 
• HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
• Management Information Retrieval System (MIRS) Email PPSDmirs@sco.ca.gov 
• Statewide Customer Contact Center (916) 372-7200  

SCO Key Initiatives:  

• Cal Employee Connect Project 
• California State Payroll System Project

Payroll Warrant Reminders

Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees. 

Description: See Payroll Warrant Reminder below:  

• Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.   
• Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.  
• Please do not release the September 2022 Payroll Warrants until August 31, 2022, as instructed by your Departmental Accounting Office.  
• Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.  
• When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.  

The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and theRecords Retention Handbook for more information. 

Population Affected: All HR Offices and Accounting Offices  

Contacts:   

• Affordable Care Act (ACA) Email acasupport@sco.ca.gov
• Cal Employee Connect Email connecthelp@sco.ca.gov 
• Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
• California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
• ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
• ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
• CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
• Decentralized Security & ViewDirect Access - (916) 619-7234 or DSA@sco.ca.gov
• HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
• Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov  
• Statewide Customer Contact Center (916) 372-7200  
• SCO Key Initiatives:
• Cal Employee Connect Project
• California State Payroll System Project

 Websites:

• HR
• State Employees​

Monitor Scheduling Calendar (previously Extended Keying Calendar) – September 2022

Action Required by Department: Share the following information with all human resources (HR) office employees.

Description: The State Controller's Office (SCO) has posted the Monitor Scheduling Calendar for September 2022.

Population Affected:  All HR Offices

Contacts:   

• Affordable Care Act (ACA) Email acasupport@sco.ca.gov
• Cal Employee Connect Email connecthelp@sco.ca.gov 
• Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
• California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
• ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
• ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
• CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
• HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
• Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov  
• Statewide Customer Contact Center (916) 372-7200  

 SCO Key Initiatives:

• Cal Employee Connect Project
• California State Payroll System Project

 Websites:

• HR
• State Employees​

UPDATE: Payroll Letter #22-014: 2022 Flexelect Reimbursement Account Participants – ViewDirect

Action Required by Department: Share the following information with all employees.

Description: On August 29, 2022, the State Controller's Office (SCO) released Payroll Letter #22-014: 2022 Flexelect Reimbursement Account Participants – ViewDirect. The ViewDirect report referenced in the letter is now available.  

For questions regarding the ViewDirect report, please contact the Deductions Program at (916) 322-7968 or deductionsprogram@sco.ca.gov.

Population Affected: All Human Resources (HR) Offices

Contacts:

• Affordable Care Act (ACA) Email acasupport@sco.ca.gov
• Cal Employee Connect Email connecthelp@sco.ca.gov 
• Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
• California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
• ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
• ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
• CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
• HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
• Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov  
• Statewide Customer Contact Center (916) 372-7200  

SCO Key Initiatives:

• Cal Employee Connect Project
• California State Payroll System Project

 Websites:

• HR
• State Employees​

Payroll Flyers and Global Messages

Action Required by Department: Share the following information with all employees.

Description: Payroll Flyers and Global Messages are now available on the State Controller's Office website.

Population Affected: All Human Resources (HR) Offices

Contacts:

• Affordable Care Act (ACA) Email acasupport@sco.ca.gov
• Cal Employee Connect Email connecthelp@sco.ca.gov 
• Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov
• California Leave Accounting System (CLAS) Email Clas@sco.ca.gov
• ConnectHR Email (All HR Staff) connecthrhelp@sco.ca.gov
• ConnectHR Feedback Email (All HR Staff) connecthrhelp@sco.ca.gov
• CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
• HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
• Management Information Retrieval System (MIRS) Email ppsdmirs@sco.ca.gov  
• Statewide Customer Contact Center (916) 372-7200  

 SCO Key Initiatives:

• Cal Employee Connect Project
• California State Payroll System Project

 Websites:

• HR
• State Employees