April 29, 2021

Leave Accounting Letter #21-004: SEIU OPEN ENROLLMENT FOR ANNUAL LEAVE AND VACATION/SICK LEAVE

Leave Accounting Letter #21-004: SEIU OPEN ENROLLMENT FOR ANNUAL LEAVE AND VACATION/SICK LEAVE has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html.  You can go directly to this letter by clicking on the following address: https://www.sco.ca.gov/Files-PPSD-Letters/Clas/L21-004.pdf. 
 
Please direct your questions to the appropriate contact(s) listed in the Leave Accounting Letter.
 
For your information, the State Human Resources Departments link on the SCO website offers various personnel/payroll related tools and resources. This information is located at: http://www.sco.ca.gov/ppsd_state_hr.html

Payroll Warrant Reminders

Action Required by Department: Share the following information with all departmental human resources (HR) and accounting office employees. 
 
Description: See Payroll Warrant Reminders below:  
 
•    Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.   
•    Departments should not release Payroll Warrants to employees early. Please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.  
•    Please do not release the May 2021 Payroll Warrants until April 30, 2021, as instructed by your Departmental Accounting Office.  
•    Encourage all employees to sign up for Direct Deposit. To assist departments in this effort, the Personnel and Payroll Services Division has created a Direct Deposit Communication Toolkit.  
•    When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment.  
•    The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and the Records Retention Handbook for more information. 
Population Affected: All HR Offices and Accounting Offices  
 
Contacts:   
•    Statewide Customer Contact Center (916) 372-7200  
•    HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov 
•    CS Escalation Email (HR Supervisors and Managers)  PPSDOps@sco.ca.gov 
•    Cal Employee Connect Email connecthelp@sco.ca.gov 
•    Cal Employee Connect Feedback Email connectfeedback@sco.ca.gov