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(1911) Senior Payroll Specialist

Applicants with disabilities who need reasonable accommodations, such as a Sign Language interpreter, a reader, or assistance attending an interview please call (916) 323-3055.

Position #:

Salary Range:
$5,338.00 - $6,689.00

Issue Date:

Jesse Rios 916-322-3682

Personnel and Payroll Services Division
300 Capitol Mall
Sacramento, CA 95814

Final Filing Date:
Until Filled

Individuals who are currently in this classification, or are eligible for lateral transfer or promotion, or are reachable on a certification list may apply.  

For permanent positions, SROA and surplus candidates should attach “surplus letters” to their application.  Failure to do so may result in your application not being considered.

Submit application package electronically via your CalCareers account or to address below:  

State Controller’s Office
Human Resources Office
ATTN: Classification Unit - AM
300 Capitol Mall, Ste. 300
Sacramento, CA 95814

Application package must include all the required documents.  Mailed application package must include either PR# 96/ARF #94 or Position #051-220-1315-999 in the job title section.  Application received without this information may be rejected.   

Looking for a job that you can feel passionate about?  Looking for work in an inviting work environment?  If you are interested in working in a fast-paced environment surrounded by enthusiastic and self-motivated people, then look no further!  The Office of the State Controller (SCO) is the destination Constitutional employer within the State of California. 

The following link outlines a summary of benefits available to state employees:

  • The option for telework is available.

Applications will be screened and only the most qualified will be interviewed. Application must include “to” and “from” employment dates (m/d/y), hours per week, and prior employer contact information including contact number.  Applications received without this information may not be considered for this position.

The selected candidate considered for the advertised position will be required to undergo a fingerprint clearance and any offer of employment will be contingent upon live scan fingerprint results. 

Applicants with disabilities who need reasonable accommodations, such as
a Sign Language interpreter, a reader, or assistance attending an interview
please call (916) 323-8579. 

Applications must be filled out completely. Applications received that state “See Resume” may not be considered.

Note: The Senior Personnel Specialist eligibility can be used as an appropriate list for the Senior Payroll Specialist. 

Applicants must meet the minimum qualifications for both classes in order to be eligible for appointment.

Additional Requirements: Applicants must submit a Resume and Statement of Qualifications with their applications.

Statement of Qualifications: Please submit a Statement of Qualifications (SOQ) stating what interests you about this position. Include the skills and abilities that make you a suitable candidate. The SOQ should be no longer than one page in length and size 12 font. Applications submitted without a SOQ in a narrative format will automatically be excluded from the recruitment process.

  • Describe your specific skills or experience that will allow you to succeed in the Senior Payroll Specialist classification.
  • Describe your experience working in a fast-paced environment and your ability to organize/prioritize work to meet deadlines.

Resumes and cover letters cannot be substituted for the SOQs. Applications submitted without the SOQ will not be considered for the position.

Scope of Position: Under general supervision of the Program Manager, in the Statewide Disability Program the incumbent will serve as an expert resource and staff specialist within Personnel and Payroll Operations Bureau. Perform duties associated with the research and resolution of the most complex payroll disability related issues ensuring both documentation and transaction processing are in compliance with Federal and State laws, rules, policies, procedures and bargaining unit contract provisions.  

Duties and Responsibilities:

  • Research and resolve the most complex and sensitive disability payroll issues, evaluate automated processes and heavy workloads associated with various statewide disability programs; ensuring both documentation and transaction processing are in compliance with Federal and State laws, policies, procedures and Bargaining unit contract. Tasks typically result from one of the following categories: implementation of new program mandate by state or federal legislation or collective bargaining, redesign or enhancement to existing systems and or PC desk top applications used by the operating units, unique situations caused by system errors, erroneous transactions processed by internal unit(s) and/or our clients, or complex issues received via correspondence or telephone inquiries from state department employees. In this role, the incumbent independently identifies root causes, researches alternative solutions, provides recommendations, consults with analytical staff and coordinates implementation as necessary.
  • Audits, researches, resolves and processes payroll transactions, computer generated employment history messages and reports on Retirement, Social Security and Medicare.
  • The incumbent exercises lead responsibility for the Disability Unit by assigning, and coordinating workloads.  Establishes weekly unit goals and is required to maintain a five work day standard for their respective unit(s). Develops and maintains unit training manuals, provides training. Reviews, monitors and evaluates work of less experienced Payroll/Personnel Specialists and provides input to their respective supervisor(s). Authorizes PC uploads to the mainframe computer for entry level staff (containing multiple state employee payments and adjustments).
  • Reviews Technical Letters regarding changes to personnel and payroll resulting from the collective bargaining process.  Ensures appropriate personnel and payroll documentation instructions are provided prior to statewide distribution.  Reviews and provides comments on revision to the Payroll Procedures Manual, Operations Guide and Personnel and Payroll Letters prior to statewide distribution.  Identifies, documents and provides test data to analytical staff for system related issues. 
  • Leads and assists internal task forces with time critical workloads; e.g., retroactive collective bargaining agreements, and new legislation.  
  • Provides information to the supervisor on operational needs, and improvements to existing policies and procedures.

Desirable Qualifications:

  • Ability to uphold PPSD values: Professionalism, Accountability, Customer Service, Collaboration, and Trust.
  • Knowledge of SCO’s role in administering the State Payroll System.
  • Experience reviewing and analyzing complex data and preparing reports.
  • Ability to work collaboratively to identify system/program issues and propose solutions.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, hair style and texture, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 01/2023