Payroll Letters 2023

In cases where a letter applies only to Civil Service or CSU, a check checkmark will appear under the appropriate heading. 

# Description Date

CS Only

CSU Only
23-027 Improving Affordability and Access to Health Care Payment for State Employees International Union Related Excluded and Exempt Employees 12/28/2023 checkmark  
23-026

Distribution and Billing of 2023 Form W-2 Wage and Tax Statement

Revised: 01/26/2024 see Payroll Letter 24-001

 12/22/2023    
23-025 2024 State Disability Insurance Rates 12/05/2023    
23-024 Bargaining Unit 6 One-Time Leave Buyback Provision 2023 11/17/2023 checkmark  
23-023 Special Accounting Period for Non-Cash Fringe Benefits 11/14/2023    
23-022 Final Update for Temporary Cancellation of Default Student Loan Garnishments 11/08/2023    
23-021 Direct Mailing of 2023 W-2 and 1095-C Forms and Return Address on the Forms to Employees 11/08/2023    
23-020 2024 Social Security and Medicare Rates 11/07/2023    
23-019 Deceased Employee and Designee/Beneficiary Reporting 11/01/2023    
23-018 Salary Advance Initial/Offset Reporting - Year End   10/31/2023    
23-017 Document Cutoff Dates for 2023 Calendar Year-End Processing 10/18/2023    
23-016 Other Post-Employment Benefits (OPEB) Prefunding Effective October 1, 2023 10/02/2023 checkmark  
23-015 Lump Sum Separation Pay and Contribution 10/02/2023 checkmark  
23-014 Excessive CalSTRS Contribution Refunds per Assembly Bill 1469 09/27/2023 checkmark  
23-013 2023 FlexElect Reimbursement  Account Participants - Online Report 08/31/2023 checkmark  
23-012 Update for Temporary Cancellation of Default Student Loan Garnishments 08/24/2023    
23-011 BU16 Licensure – Continuing Medical Education Payment 08/14/2023 checkmark  
23-010 2023/2024 Retirement Employer Contributions 08/03/2023    
23-009 Improving Affordability and Access to Health Care - Bargaining Units R01, R03, R04, R08, R11, R14, R15, R17, R20, R21, Associated Excluded, and Exempt Employees 07/31/2023 checkmark  
23-008 Other Post-Employment Benefits (OPEB) Prefunding Changes Effective July 1, 2023 07/14/2023 checkmark  
23-007 1959 Survivor Benefit Program, 5th Level Deduction 07/13/2023    
23-006 Excessive CalSTRS Contribution Refunds Per Assembly Bill 1469   06/01/2023 checkmark  
23-005 Represented Employee Cash Out of Vacation/Annual Leave Program - Fiscal Year 2022-2023   04/28/2023 checkmark  
23-004 2023 Excluded Employee Leave Buy-Back Program 04/28/2023 checkmark  
23-003 UPDATE: 5K A/Rs Due to Retroactive Retirement Contribution Rate Changes for Represented (R18) State Safety, Tier 1 Bargaining Unit 18 Employees 03/09/2023 checkmark  
23-002 Universal Administrative Fee Rate Change   02/16/2023 checkmark  
23-001 Personnel/Payroll Specialist/Supervisor Annual Recruitment and Retention Pay 01/26/2023 checkmark