October 24, 2025
Tips for Processing Lump Sum Separations
Action Required: Share the following information with all human resources (HR) office employees.
Description: To help ensure that your lump sum separation Personnel Action Request (PAR) packages are accurately processed and meet the mandated requirements, use the tools in the Lump Sum Separation Toolkit and follow the tips below.
- Turnaround PARs are required: When submitting a lump sum separation PAR package, a Turnaround PAR is required.
- Use blue or black ink only on the Turnaround PAR.
- The Appointing Power section of the Turnaround PAR must be completed: Signature, Date, Phone, Contact Person.
- Do not submit PARs to the State Controller’s Office (SCO) that you have already keyed.
- Entering time in PAR Items 620 and 625 when the employee is deferring leave into two tax years:
- On the first PAR (first tax year), complete PAR Item 620 (lump sum vacation) with only the time needed to process the employee's request for the first tax year.
- Note: Add time to PAR Item 625 (lump sum extra) only after all lump sum vacation is entered in Item 620 and more time is needed to cover the employee's request for the first tax year.
- On the second PAR (second tax year), in PAR Items 620 and 625, enter the employee’s total accrued leave to be paid out across both tax years.
- On the first PAR (first tax year), complete PAR Item 620 (lump sum vacation) with only the time needed to process the employee's request for the first tax year.
- Checking the status of a lump sum separation PAR package submitted to SCO: See question eight (8) in the Lump Sum Separation Pay FAQ for steps to follow to check the status of a lump sum separation PAR package submitted to SCO.
- Do not submit a duplicate or inquiry PAR, as it may significantly impact the time it takes for SCO to process the separation.
Population Affected: All HR Offices
Questions and Answers - Transaction Supervisors’ Forum – September 2025
Action Required by Department: Share the following information with all human resources Transaction Supervisors and Managers.
Description: The questions and answers (Q&As) addressed at the September 2025 Transaction Supervisors’ Forum are now available on the State Controller’s Office (SCO) website. To access previous forum Q&As, visit the Transaction Supervisors’ Forum webpage.
Population Affected: All HR Offices.