January 10, 2023

PPSD Register – January 2023

Action Required by Department: Share the following information with all human resources (HR) office employees. 

Description: The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) is excited to share the January 2023 edition of their monthly newsletter, The PPSD Register. The newsletter is published as a resource to support HR offices in meeting their employees' personnel and payroll needs. See key highlights below: 

Key Highlights: 

  • Welcome Controller Malia M. Cohen
  • 2022 Form W-2, Wage and Tax Statement
  • March 2023 Dependent Eligibility Verification
  • California State Payroll System (CSPS) Project Update
  • CalHR Savings Plus Program
  • 2023 Fiscal Year-End Processing

View the latest month and archived issues. 

Population Affected: All HR Offices. 

Contacts:       

SCO Key Initiatives:   

Websites:  

Lump Sum Separations: Redeposits, Submitting PAR Package Documentation, and Dates

Action Required: Share the following information with all human resources (HR) office employees.

Description: To help ensure that lump sum separation Personnel Action Request (PAR) packages are accurately processed and meet the state-mandated timelines, here are some reminders:

  • Redeposits: If a redeposit is needed, you must contact the State Controller Office (SCO) for instructions prior to:
    • Requesting a redeposit;
    • Returning a live warrant;
    • Resubmitting the PAR for keying.

SCO will not automatically rekey PARs, pay, or contributions where warrants have been redeposited. Please contact the SCCC at (916) 372-7200.

  • Only resubmit a PAR when:
    • You are instructed by SCO in the Custom Message of a Post-Audit Ding Notice; or
    • You are instructed by a staff member at SCO.
    • If you are unsure, please contact the SCCC for assistance.
  • When receiving a Post-Audit Ding Notice:
    • Always follow the instructions in the Custom Message. The Custom Message is located toward the bottom of the Post-Audit Ding Notice.
  • Submitting PAR Packages: Use ConnectHR to submit your lump sum PAR packages.
    • Lump sum PAR package PDFs should be in the following order:
      • Coversheet for a Lump Sum PAR Package (required)
      • PAR (required)
      • Lump Sum Separation Pay Contribution Election Form signed and dated (required)
      • 457(b) Traditional Catch-Up Approval Letter (if applicable)
    • After logging in to ConnectHR:
      • In the dropdown menu, select CS Audits - Separation PAR Package (Lump Sum).
      • Upload one PAR package per SSN per tax year – do not combine PAR packages or tax years in an upload.
      • Verify the contents of your PAR package prior to uploading it.
  • Important Date
    • For employees with a December 2022 separation effective date:
      • For 2nd tax-year PARs, the PAR must be received at SCO no later than 1/13/23.
      • For one tax-year PARs and the employee is deferring only to the 2023 tax year, the PAR must be received at SCO no later than 1/13/23.
  • Communication from SCO: Please check your departmental universal email and individual email accounts often, as the processing of lump sum separations is a time-sensitive workload.
  • Lump Sum Separation Documentation Guidelines and Tools: The information above and other lump sum separation documentation information and tools are in the Lump Sum Separation Toolkit.

Contacts:     

SCO Key Initiatives:   

Websites: