December 18, 2023
SCOPROD System Availability December 22 and 29, 2023
Action Required: Share the following information with all human resources (HR) office employees.
Description: On December 22, 2023, access to SCOPROD (ACAS, CSUC, HIST, All MPC Transactions, PERS, PIMS, POIS, TAXI, BRS, CSP, HRM, IDLS, LAS, LRS, PIP & TIM) will be suspended at 5:00 p.m. All entries to be processed this day, for the payroll cycle issue dated December 26, 2023, must be keyed and closed before 4:00 p.m. Additionally, on December 29, 2023, access to SCOPROD will again be suspended at 5:00 p.m. All entries processed by 4:00 p.m. will be taken into the next available payroll cycle issue dated January 03, 2024.
Should you have any questions, please contact the Statewide Customer Contact Center at (916) 372-7200.
Population Affected: All HR Offices
Description: Personnel Letter #23-032: JULY 1, 2023 SPECIAL SALARY ADJUSTMENT FOR BARGAINING UNIT 07 RANK AND FILE AND EXCLUDED EMPLOYEES has been published on the State Controller's Office (SCO) website located at: http://www.sco.ca.gov/ppsd_sco_letters.html. You can go directly to this letter by clicking on the following address: https://sco.ca.gov/Files-PPSD-Letters/Pers/2023_e23-032.pdf
Please direct your questions to the appropriate contact(s) listed in the Personnel Letter.
For your information, the State Human Resources Departments link on the SCO website offers various personnel/payroll related tools and resources. This information is located http://www.sco.ca.gov/ppsd_state_hr.html.
Bargaining Provision Implementation Update: Cleanup of Mass Update Rounding Issues
Action Required: Share the following information with all human resources (HR) office employees.
Description: As stated in previous communications, the State Controller's Office (SCO) is nearing the end of its mass salary implementation period for the latest round of contract provisions, effective July 1, 2023. As with all mass update processing, there is a manual cleanup to be done and that work falls to our Personnel and Payroll Operations Bureau as well as impacted departments.
Most mass updates that SCO performed made corrections to records with Out of Sequence transactions. However, there is a known issue with programming for these updates that causes incorrect rounding of salaries for employees that received either a Merit Salary Adjustment or Special Salary Adjustment on July 1, 2023, or later. SCO is performing automated cleanups for these records.
While SCO is performing a cleanup of these records to update them with the correct salary in the coming weeks, departments are encouraged to key corrections to these records manually.
Population Affected: All HR Offices
Bargaining Units 01, 04, 11, 14, 15, 17, 20, and 21 Special Salary Adjustment Mass Update Effective July 1, 2023
Action Required: Share the following information with all human resources (HR) office employees.
Description: In preparation for the Bargaining Units 01, 04, 11, 14, 15, 17, 20, and 21 Special Salary Adjustment Mass Update effective July 1, 2023, departments should refrain from keying Employment History transactions on December 21, 2023, for eligible employees. In addition, please review and correct any expired appointment expiration (Item 416), or separation expiration date (Item 645) for applicable employees prior to the mass update.
Please refer to Personnel Action Manual (PAM) sections 2.54 and 2.86 for additional information.
Population Affected: All HR Offices
REVISED - Bargaining Provision Implementation Update: HR Reminders and Tasks, Cleanup of Mass Update Rounding Issues
Action Required: Share the following information with all human resources (HR) office employees.
Description: As stated in previous communications, the State Controller's Office (SCO) is nearing the end of its mass salary implementation period for the latest round of contract provisions, effective July 1, 2023. As with all mass update processing, there is a manual cleanup to be done and that work falls to our Personnel and Payroll Operations Bureau as well as impacted departments.
Most mass updates that SCO performed made corrections to records with Out of Sequence transactions. However, there are scenarios that require manual cleanup. One such scenario is for employees that had a Merit Salary Adjustment (MSA) or a Special Ingrade Salary Adjustment (SISA) posted to their Employment History (EH) record on or after July 1, 2023 before the General Salary Increase (GSI) mass update was processed. In some cases, there may be a rounding error that needs to be corrected. Departments are to run a MIRS report to see which employees had an MSA or SISA posted on or after July 1, 2023, and validate their salaries.
Population Affected: All HR Offices