Chief, Administration and Disbursements Division, CEA Level B
California State Controller's Office
$9,625.00 - $11,465.00*
Arlene Curry, 916-322-7646
The examination process will consist of an application, statement of qualifications, and resume screening process using predetermined evaluation criteria. Qualified applicants will receive a rating commensurate with their expressed experience and personal qualifications and the results of which will be mailed.
Candidates successfully competing in the examination may be scheduled for an interview to compete for this vacancy.
Following a selection, those individuals remaining on the list may be contacted for subsequent interviews should a vacancy occur in this position within the next twelve (12) months.
- Candidates applying for this examination must submit a standard form 678; Examination and/or Employment Application before the final filing date and;
- Include a resume along with a Statement of qualifications.
- Resumes do not take the place of the Statement of Qualifications
- A Statement of Qualification is a narrative in the first person specifically describing your experience, education, training, and skills that best reflect your qualifications to function in the capacity as expressed in this document.
- It should be clear, concise, and typewritten for ease of reading. It should have a type font size of 12, and be NO MORE than 2 pages in length identifying the most current information.
Please note failure to submit the above documents will result in your disqualification to compete in the examination.
*Salary may be modified in accordance with CalHR.
Applications must be submitted by the final filing date to:
STATE CONTROLLER’S OFFICE
300 Capitol Mall, Suite 300
With general direction provided by the Chief Administrative Officer, oversee the administrative and disbursement activities of the Office of the State Controller. Function as an advisor to the State Controller, Governor’s Office representatives, the Legislature and other key governmental officials on matters related to the disbursement operations of the State of California and the development and implementation of major information services processes related to the same. Provide administrative direction and broad policy guidance department-wide regarding governmental services and/or functions. Represent the State Controller in sensitive negotiations with control agencies.
If you enjoy working in a fast-paced environment, surrounded by enthusiastic, self-motivated co-workers, and functioning in the capacity of a division chief, then consider competing in our examination for the Chief, Administration and Disbursements Division with the State Controller’s Office. Competitors must understand that the successful candidate appointed to this position will be responsible for overseeing the processing and disbursement of warrants, managing the budget activities for the department, departmental accounting, and business services.
The Chief, Division of Administration and Disbursements Division is responsible for activities with regards to paying the State’s bills through electronic transfer and printed warrants. On average, the division issues 4.2 million payments each month. These payments include personal income tax refunds, Medi-Cal provider payments, vendor payments, paychecks for State employees, and other payments.
Specific duties include, but are not limited to the following:
(Candidates must perform the following functions with or without reasonable accommodations.)
- Ensure the planning, organizing and directing of the work of subordinate staff not only meets but furthers the constitutional and statutory responsibilities of the State Controller’s Office as a central agency;
- Act as an advisor to the State Controller, Governor’s Office Representatives, Legislative bodies and other key governmental officials on matters relating to the fiscal controls and general disbursements operations of the State of California;
- Provide administrative direction and broad policy guidance to the department-wide administrative services functions;
- Represent the State Controller in sensitive negotiations with the various departments, such as the Department of Finance;
- Provide policy development guidance on issues affecting the disbursement of public funds and budgetary developments needed to support the statutory and constitutional responsibilities of the State Controller;
- Represent the State Controller and provide testimony before legislative bodies concerning fiscal matters;
- Provide policy direction and development of governing departmental accounting processes and procedures, contract development, budget change proposals/yearly budget projections, payment of the State’s bills, facilities management and the agency’s training program.
CEA examinations are open to all applicants who possess the knowledge and abilities, and any other requirements as described in the examination bulletin.
Eligibility to take a CEA examination does not require current permanent status in civil service.
Applicants must also satisfy the minimum qualifications as shown below:
A. Ability to perform high administrative and policy influencing functions effectively; such overall ability requires possession of most of the following more specific knowledge and abilities:
- Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; personnel management techniques;
- Ability to plan, organize, and direct the work of multi-disciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive branches; analyze complex problems and recommend effective courses of action; prepare and review reports; and effectively contribute to the department’s Equal Opportunity Office objectives;
B. These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation, and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):
- Supervisory/administrative experience in a line or staff activity, including the execution and/or evaluation of program policies;
- Broad administrative or program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies;
- Extensive managerial and program administrative experience which has included substantial responsibility for a combination of management functions such as program planning, policy formulation, organization coordination and control, and fiscal personnel management. Where high technical professional qualifications are of primary importance in performing the duties of a given high-level position, then the above required experience may have been in a staff capacity exercising professional skills to influence and contribute to program, policy, and methods of providing those professional services.
C. Strong verbal and written communication/advocacy skills.
D. Well-developed administrative, managerial, and interpersonal skills and abilities.
If you have a disability and need special testing arrangements, mark the appropriate box in Part 2 of the "Examination Application." You will be contacted to make specific arrangements.
If you meet the requirements stated in this bulletin, you may take this examination, which is competitive. Possession of the entrance requirements does not assure a place on the eligible list. Your performance in the examination described on this bulletin will be compared with the performance of others who take this test, and all candidates who pass will be ranked according to their scores.
The STATE CONTROLLER’S OFFICE reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.
General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.
(see Minimum Qualifications)
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 6/16